Event Planning

Protocol: Event Planning

Description

General steps to plan and organize events.

Rationale

To provide a checklist of things to do to organize an event.

Users

Event organizers

Steps

1. Decide on:
   • Dates and times
   • Venue: An old venue? A new build? An external location?
   • Attractions: Speakers? Musicians? Hunts?
     • For musicians, assign someone as the point of contact on the day of the performance, in case they have problems.
     • For speakers, assign one person for each speaker to hand-hold them if they are new to SL. Who will announce them before their talk?
     • For hunts, who will create the gifts?
   • Party favors?
2. Recruit volunteers for the event.
   • Divvy up work.
3. Prepare the venue.
   • Build the venue, if necessary.
     • Podium for speakers and whatever musicians need.
     • Sitting areas?
     • Tip jars and kiosks(?) to provide information about us.
   • Borrow dance chimeras, if necessary.
   • Set up teleporters, if necessary.
4. Announce the event.
   • This wiki's Events page
   • Groups?
     • ISM Planning Group
     • ISM Happenings Group
     • NSS Group
     • Other?
   • Blogs?
   • SL's event calendar
   • Other?
5. On the day of the event:
   • Make sure someone is available to switch the streams, if necessary.

Annual Events

The following are events that we usually participate in:

April 4	Yuri's Night
June?	SL birthday celebration
October 4-10	World Space Week
???	Burn2

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